2021 VENDOR RESOURCES
PLEASE LET HEATHER OR CARDYN KNOW IF YOU HAVE ANY QUESTIONS VIA EMAIL
PLEASE WEAR YOUR MASKS WHEN IN CLOSE PROXIMITY TO OTHERS. Of course it's fine if there is space greater than six feet, you're eating, or drinking to have your mask down. But we want festival attendees to be comfortable and feel safe and respected, and the same for your fellow authors. If you see an author is being very careful, please be careful around them as well.
EVERYBODY in the KIDS' TENT must wear a mask when children are in the tent.
Please don't give away goodies that aren't individually wrapped. So if you're going to give away candy, make sure it's in packets.
EVERYBODY in the KIDS' TENT must wear a mask when children are in the tent.
Please don't give away goodies that aren't individually wrapped. So if you're going to give away candy, make sure it's in packets.
DAY OF THE EVENT INSTRUCTIONS
LOCATION
Marietta House Museum
5626 Bell Station Rd.
Glenn Dale, MD 20769
The event being managed by Heather Brooks and Cardyn Brooks, Day-Of Coordinator is Jade Brooks-Bartlett - you can see what they look like HERE. There are volunteer helpers at the INFO TENT, but if there is an issue and you you can't find any of us look for Stacey with Marietta.
CHECK IN & PARKING
Check in is 10 a.m. to 11 a.m.
All booths/spaces must be ready no later than 11:30 a.m.
It is really important to be set up on time and to not take your things down before the end of the event. Please be mindful of the closing poet and your neighbors who are affected when people close down early
YOUR DISPLAY SPACE
The basics: a tablecloth - no bare tables allowed, it doesn't look good and it brings down the whole aesthetic for everybody. Books or materials for upcoming books displayed upright and laying down or both is nice. Something with height if you don't have a lot to show, add a fall decor item, a table runner with a dish of bookmarks, a matching vase of flowers, a table top balloon arrangement in your brand colors, or something to add interest to the display.
Marietta House Museum
5626 Bell Station Rd.
Glenn Dale, MD 20769
The event being managed by Heather Brooks and Cardyn Brooks, Day-Of Coordinator is Jade Brooks-Bartlett - you can see what they look like HERE. There are volunteer helpers at the INFO TENT, but if there is an issue and you you can't find any of us look for Stacey with Marietta.
CHECK IN & PARKING
Check in is 10 a.m. to 11 a.m.
All booths/spaces must be ready no later than 11:30 a.m.
It is really important to be set up on time and to not take your things down before the end of the event. Please be mindful of the closing poet and your neighbors who are affected when people close down early
- Pull into the small parking lot near the festival area, hop out and check in at the INFO TENT, find your space, unload your vehicle to your space, then move your vehicle to the larger parking areas.
- After you've put your items in your spot and moved your vehicle, then you can set up.
- If you want to park in the larger lot and don't need to be right next to the area to unload, that's fine too. Just be SURE you check in so you know where to go and so we know you've arrived.
YOUR DISPLAY SPACE
The basics: a tablecloth - no bare tables allowed, it doesn't look good and it brings down the whole aesthetic for everybody. Books or materials for upcoming books displayed upright and laying down or both is nice. Something with height if you don't have a lot to show, add a fall decor item, a table runner with a dish of bookmarks, a matching vase of flowers, a table top balloon arrangement in your brand colors, or something to add interest to the display.
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This is a photo of L. C. Son's display from the 2019 book fest. I like this example because she has a lovely display but it isn't full of a lot of racks and stands - which are fine too. But if you don't have racks and stands you can accomplish this look with some print outs, clear acrylic sign holders, and she has a nice vase, flowers, and a poster on a stand. This is nice because it gives layers to the table. Imagine if it was just her books stacked the way they are and a tablecloth. It wouldn't be nearly as lush looking.
You don't have to use flowers or decoration, you can just go strictly with books, but if you do please look at getting some book stands - which if you go to the craft store you can find as plate stands (take your book to make sure you get the right size, or they will tip the stands over). The key is layers, height, items facing forward, and having materials with your name and info to give away. |
PRESENTATION GUIDELINES AND TIPS
FORMAT GUIDELINES
These guidelines help with a few things, but mostly it helps us have a cohesive look and lets people know you're affiliated with the event and helps market what you're selling. Just follow these guidelines when doing your livecast or recording!
Introduce yourself and what it is you're doing (workshop, reading, etc)
If you have something published hold it up and mention it
Mention that this video/recording/livestream is for The Write Women Book Fest 2021
Mention that people can get information about more events as well as shop for books and poetry by women authors at the website www.thewritewomenbookfest.org
PRESENT YOUR CONTENT
In closing remind people to visit the book fest website or Instagram.
List your social media and website and where people can find you
If you are doing more events or have yourself listed in the bookstore on the website, mention that - hold your book/item up again or mention your services
Bonus points if you wear purple or lavender! Or better yet, order one of our shirts (scroll down a little) and wear that!
These guidelines help with a few things, but mostly it helps us have a cohesive look and lets people know you're affiliated with the event and helps market what you're selling. Just follow these guidelines when doing your livecast or recording!
Introduce yourself and what it is you're doing (workshop, reading, etc)
If you have something published hold it up and mention it
Mention that this video/recording/livestream is for The Write Women Book Fest 2021
Mention that people can get information about more events as well as shop for books and poetry by women authors at the website www.thewritewomenbookfest.org
PRESENT YOUR CONTENT
In closing remind people to visit the book fest website or Instagram.
List your social media and website and where people can find you
If you are doing more events or have yourself listed in the bookstore on the website, mention that - hold your book/item up again or mention your services
Bonus points if you wear purple or lavender! Or better yet, order one of our shirts (scroll down a little) and wear that!
Some of this is still confusing, and I don't want to ask too many questions, so what do I do?
Ask the questions anyway! We try our best to outline everything, but it's hard to know we are conveying everything the right way. Some of the topics are confusing to begin with, so there's no shame in being confused. And when people let us know they are confused we try to refine and evolve based on that feedback. Also, we have to do all of this without sending too many emails, which is very hard to do!
Ask the questions anyway! We try our best to outline everything, but it's hard to know we are conveying everything the right way. Some of the topics are confusing to begin with, so there's no shame in being confused. And when people let us know they are confused we try to refine and evolve based on that feedback. Also, we have to do all of this without sending too many emails, which is very hard to do!
MARKETING
RECORDINGS DUE SOON
IF YOU ARE SENDING ME A RECORDING TO UPLOAD TO OUR PLATFORM I NEED IT SENT/SHARED TO ME TO ME VIA DROPBOX OR GOOGLE DRIVE NO LATER THAN WEDNESDAY 9/30 END OF BUSINESS (5PM).
If you are posting to YOUR YouTube, Facebook, or Website please send me the link and make sure it's available for the public to view on 10/4.
CHECK THE EVENT SCHEDULE FOR YOUR EVENT
Are you supposed to be on this schedule but aren't? Did I get your link? Did I put it in the right spot? Please check! https://www.thewritewomenbookfest.org/2021-event-schedule.html
MARKETING THE EVENT
Share share share on all your platforms!
Create a Facebook Event on your Facebook page and invite all your friends/fans to come. Please don't create a "The Write Women Book Fest" event, that will be confusing for people since one of those already exists, instead create an author event and use photos of yourself and graphics for TWWBF as well to let people know how you're participating.
example:
"Virtural Reading by Mary E. Jung for The Write Women Book Fest" and you set that up as a Facebook event about you and what you are doing at TWWBF and invite your group and followers.
Or "Live Author Appearance - Cheryl W. Brooks Mermaid Storytime & Book Signing"
Then just put all TWWBF details and graphics into the invite you like, but YOU are the star of THAT event page invite, so use your face, your books, your poetry in your own event, ok? You can even do that on Eventbrite if you like. Please only create event invites and e-vites that are focused on you and what you are doing AT TWWBF and don't post a TWWBF event or e-vite. Yes, you can send out an evite to people on your mailing lists https://www.evite.com/
If you have questions send me your phone number and I will call you.
Attached are some graphics to share online. The long tall one is for stories, the square one is for everything else. Just choose the one that says author or doesn't specify author if that doesn't fit.
This is the link to the Eventbrite FREE tickets. People do not HAVE to sign up for free Eventbrite tickets but they help us get emails for our newsletter and they help us get a general headcount, so please share this link a few times.
https://www.eventbrite.com/e/the-write-women-book-fest-tickets-169184596683?utm-campaign=social&utm-content=attendeeshare&utm-medium=discovery&utm-term=listing&utm-source=cp&aff=escb
IF YOU ARE SENDING ME A RECORDING TO UPLOAD TO OUR PLATFORM I NEED IT SENT/SHARED TO ME TO ME VIA DROPBOX OR GOOGLE DRIVE NO LATER THAN WEDNESDAY 9/30 END OF BUSINESS (5PM).
If you are posting to YOUR YouTube, Facebook, or Website please send me the link and make sure it's available for the public to view on 10/4.
CHECK THE EVENT SCHEDULE FOR YOUR EVENT
Are you supposed to be on this schedule but aren't? Did I get your link? Did I put it in the right spot? Please check! https://www.thewritewomenbookfest.org/2021-event-schedule.html
MARKETING THE EVENT
Share share share on all your platforms!
Create a Facebook Event on your Facebook page and invite all your friends/fans to come. Please don't create a "The Write Women Book Fest" event, that will be confusing for people since one of those already exists, instead create an author event and use photos of yourself and graphics for TWWBF as well to let people know how you're participating.
example:
"Virtural Reading by Mary E. Jung for The Write Women Book Fest" and you set that up as a Facebook event about you and what you are doing at TWWBF and invite your group and followers.
Or "Live Author Appearance - Cheryl W. Brooks Mermaid Storytime & Book Signing"
Then just put all TWWBF details and graphics into the invite you like, but YOU are the star of THAT event page invite, so use your face, your books, your poetry in your own event, ok? You can even do that on Eventbrite if you like. Please only create event invites and e-vites that are focused on you and what you are doing AT TWWBF and don't post a TWWBF event or e-vite. Yes, you can send out an evite to people on your mailing lists https://www.evite.com/
If you have questions send me your phone number and I will call you.
Attached are some graphics to share online. The long tall one is for stories, the square one is for everything else. Just choose the one that says author or doesn't specify author if that doesn't fit.
This is the link to the Eventbrite FREE tickets. People do not HAVE to sign up for free Eventbrite tickets but they help us get emails for our newsletter and they help us get a general headcount, so please share this link a few times.
https://www.eventbrite.com/e/the-write-women-book-fest-tickets-169184596683?utm-campaign=social&utm-content=attendeeshare&utm-medium=discovery&utm-term=listing&utm-source=cp&aff=escb
TENT LOCATION & EQUIPMENT MAP & LISTS
PLEASE NOTE ABOUT BELOW LIST - the "needs tables and chairs" notes are for Heather, Cardyn, and Marietta - WE need those tables and chairs out for you. The people bringing their own tents are bringing their own tables with the exception of Patti Ross's poetry group. If you need a table or don't have a tent and that isn't accounted for below, let us know.
10x20 Author Tent to the left of the sidewalk
30x30 Author Tent to the right of the sidewalk
30x30 Kids' Tent close to the house
BUY A TEE OR MUG IF YOU CAN! We get about $2-$4 per purchase to support the festival!
OLDER POSTS
FAQ
Where do I send my swag and by when?
What if I want to participate in the library portion of the event to have PGCMLS add my book to the circulating collection?
How does the whole Barnes & Noble portion work?
How do I get on the list for the podcast interview with Not-So Secret Society Podcast?
Ideas for ways to promote the event.
F.A.Q.
How does this work? What does it mean that it's a hybrid?
We are trying to do this event partially in person and mostly virtual. We have a virtual "shop" which stands in place of being in the actual tent this year, so that you and your brand are represented on the website. The events will likely be mostly virtual. We may be able to have a limited number of authors onsite to table and give presentations, but as with last year, we could get locked down and it may have to be all virtual - just be prepared to pivot!
So what is a virtual booth or virtual shop? How does that work?
It's our shop page that is a stand-in for the big tent this year. There is no video or other virtual element to it beyond being on the shop page. You don't have to do anything else and if you're otherwise busy on 10/9, the day of the event, you still get to be a participating author in the shop!
How do I do a virtual presentation?
First rule of doing a virtual presentation - don't overthink it! Don't get too stressed out. Be relaxed as possible by not making it too complicated.
You could do a live from your Instagram, YouTube, or Facebook. If you have 1k TikTok followers you can do lives from there and also.
You could record yourself and post the recording on your website or social media. Or you can send it to Heather via Dropbox and she can post it on our YouTube.
Posting on your platform is good for your social media!
Heather and Cardyn would love to be able to record an event with every author on our platforms, but due to physics and the laws of quantum mechanics, they can only interview a few authors and record a couple of panels on top of their other book fest duties. Next year they hope to have the ability to hire some help to give more individual interviews.
What should I do my virtual presentation about?
Where do I send my swag and by when?
What if I want to participate in the library portion of the event to have PGCMLS add my book to the circulating collection?
How does the whole Barnes & Noble portion work?
How do I get on the list for the podcast interview with Not-So Secret Society Podcast?
Ideas for ways to promote the event.
F.A.Q.
How does this work? What does it mean that it's a hybrid?
We are trying to do this event partially in person and mostly virtual. We have a virtual "shop" which stands in place of being in the actual tent this year, so that you and your brand are represented on the website. The events will likely be mostly virtual. We may be able to have a limited number of authors onsite to table and give presentations, but as with last year, we could get locked down and it may have to be all virtual - just be prepared to pivot!
So what is a virtual booth or virtual shop? How does that work?
It's our shop page that is a stand-in for the big tent this year. There is no video or other virtual element to it beyond being on the shop page. You don't have to do anything else and if you're otherwise busy on 10/9, the day of the event, you still get to be a participating author in the shop!
How do I do a virtual presentation?
First rule of doing a virtual presentation - don't overthink it! Don't get too stressed out. Be relaxed as possible by not making it too complicated.
You could do a live from your Instagram, YouTube, or Facebook. If you have 1k TikTok followers you can do lives from there and also.
You could record yourself and post the recording on your website or social media. Or you can send it to Heather via Dropbox and she can post it on our YouTube.
Posting on your platform is good for your social media!
Heather and Cardyn would love to be able to record an event with every author on our platforms, but due to physics and the laws of quantum mechanics, they can only interview a few authors and record a couple of panels on top of their other book fest duties. Next year they hope to have the ability to hire some help to give more individual interviews.
What should I do my virtual presentation about?
- read from your latest work
- throw a tea party or costume party surrounding romance, or a specific fandom (remember this year is celebrating love)
- give a workshop about writing or publishing - writing kissing scenes, choosing book covers, clever swag, anything you know about that can help other authors
- A DIY of some kind related to your books or a fandom - share a scone recipe and talk about Outlander, or come up with a craft or recipe that is related to your books
SAVE AND USE THE BELOW GRAPHICS TO PROMOTE THE EVENT
