CHECK-IN SCHEDULE & PARKING INFORMATION FOR VENDORS
If you are supposed to be on here and don't see yourself, please let me know by 9/22.
https://docs.google.com/document/d/1d5Amx8ugVbLbCBYzI7Mm-JIUzYQhmYQ8PoDwsa4FaqU/edit?usp=sharing
If you are supposed to be on here and don't see yourself, please let me know by 9/22.
https://docs.google.com/document/d/1d5Amx8ugVbLbCBYzI7Mm-JIUzYQhmYQ8PoDwsa4FaqU/edit?usp=sharing
Auxiliary Parking at Glenn Dale Community Center
This is the lot that if the day is wet we will need to park there. But otherwise you will park right on the Marietta property. The auxiliary lot will have two shuttles shuttling people from the community center.
11901 Glenn Dale Blvd
lenn Dale, MD 20769
Marietta House - THE LOCATION OF THE BOOK FEST - PLAN A PARKING
PLEASE CARPOOL IF POSSIBLE
5626 Bell Station Road
Glenn Dale, MD 20769
This is the lot that if the day is wet we will need to park there. But otherwise you will park right on the Marietta property. The auxiliary lot will have two shuttles shuttling people from the community center.
11901 Glenn Dale Blvd
lenn Dale, MD 20769
Marietta House - THE LOCATION OF THE BOOK FEST - PLAN A PARKING
PLEASE CARPOOL IF POSSIBLE
5626 Bell Station Road
Glenn Dale, MD 20769
OVERALL MAP BELOW - NOT TO SCALE AND THERE ARE LOTS OF TREES AND SLOPES SO THINGS MAY HAVE SOME SLIGHT ADJUSTMENTS WITH TENTS, BUT THIS IS THE GENERAL IDEA
UPDATE 10/3 AT 3:50PM
Hello All! We are just five days out! And (knock on wood) the weather forecast looks great! Let's keep that happy thought the rest of the week! The map will be on the website when I've finished it. Table and tent locations are assigned.
At this moment 756 tickets have been claimed! YAY! That's huge!
*CHECK-IN AND PARKING*
Please let me know if your check-in time is problematic for you. If you are carpooling with somebody we also can group those check-in times together. We have had a few cancellations (this is normal and nothing to worry about) and so they have been accounted for in the updated sheet. If you see an error related to you please let us know as soon as possible. The reason things are spaced-out for check in is so that the line of cars can move hopefully quickly and that we can be all set-up by 11:30am.
https://docs.google.com/document/d/1d5Amx8ugVbLbCBYzI7Mm-JIUzYQhmYQ8PoDwsa4FaqU/edit?usp=sharing
*ABOUT EMAILS & IMPORTANT INFO*
I want to first let everybody know that when you hit "reply" to these group emails they come into my email in long strings and under the subject that I've created, rather than whatever it is you're writing to me about. So things can easily get buried. If you need me to know something important please send a fresh email with the subject it's about in the subject line. I would hate for something to get lost in the strings. I have had lots of last-minute questions and a few cancellations and I want to make sure I got them all.
*IMPORTANT INFO ABOUT WIFI*
As mentioned previously, our wifi isn't strong. We have a couple of supplemental hotspots from the library system to help, but if you have a device with a hotspot you should bring it just in case, and please be prepared for a back-up way to collect payment in case the wifi gets overwhelmed, like accepting a cash app of some kind, or cash.
*SALES EXPECTATIONS*
I want newer authors and first-time festival tablers to know that if you don't sell a lot of books, please do not be down on yourself about it. This is fan-building time! If you see other authors selling lots of books, it's because they already have a fanbase. They have probably done a number of festivals and maybe have multiple books. View this event as a great NETWORKING opportunity. A chance to settle into the author lifestyle, meet other people in the industry, and a chance to cultivate fans.
*BARNES & NOBLE*
The Barnes & Noble display is up. If you know your book is at the display and you can get to the Bowie Barnes & Noble to sign it, just go to the display, pick your book up and take it to the info counter, let them know you're the author, and sign it. They'll put a special sticker on it. Please post to social media and tag us!
At this moment 756 tickets have been claimed! YAY! That's huge!
*CHECK-IN AND PARKING*
Please let me know if your check-in time is problematic for you. If you are carpooling with somebody we also can group those check-in times together. We have had a few cancellations (this is normal and nothing to worry about) and so they have been accounted for in the updated sheet. If you see an error related to you please let us know as soon as possible. The reason things are spaced-out for check in is so that the line of cars can move hopefully quickly and that we can be all set-up by 11:30am.
https://docs.google.com/document/d/1d5Amx8ugVbLbCBYzI7Mm-JIUzYQhmYQ8PoDwsa4FaqU/edit?usp=sharing
*ABOUT EMAILS & IMPORTANT INFO*
I want to first let everybody know that when you hit "reply" to these group emails they come into my email in long strings and under the subject that I've created, rather than whatever it is you're writing to me about. So things can easily get buried. If you need me to know something important please send a fresh email with the subject it's about in the subject line. I would hate for something to get lost in the strings. I have had lots of last-minute questions and a few cancellations and I want to make sure I got them all.
*IMPORTANT INFO ABOUT WIFI*
As mentioned previously, our wifi isn't strong. We have a couple of supplemental hotspots from the library system to help, but if you have a device with a hotspot you should bring it just in case, and please be prepared for a back-up way to collect payment in case the wifi gets overwhelmed, like accepting a cash app of some kind, or cash.
*SALES EXPECTATIONS*
I want newer authors and first-time festival tablers to know that if you don't sell a lot of books, please do not be down on yourself about it. This is fan-building time! If you see other authors selling lots of books, it's because they already have a fanbase. They have probably done a number of festivals and maybe have multiple books. View this event as a great NETWORKING opportunity. A chance to settle into the author lifestyle, meet other people in the industry, and a chance to cultivate fans.
*BARNES & NOBLE*
The Barnes & Noble display is up. If you know your book is at the display and you can get to the Bowie Barnes & Noble to sign it, just go to the display, pick your book up and take it to the info counter, let them know you're the author, and sign it. They'll put a special sticker on it. Please post to social media and tag us!
LIBRARY 411
If you want to confirm the book you sent was received and cataloged by the library please check their catalog onine here:
Home - Prince George's County Memorial Library System (pgcmls.info)
Home - Prince George's County Memorial Library System (pgcmls.info)
UPDATE 9/19 at 3pm
As of the date and time above this is the swag received so far:
Alyssa Roberts
Aria Wyatt
Book and Wine Lovers Marketing
Britt DeLaney
Curls & Coils
Elaine Griffin
Golden Angel
Ivy Penn
Jacqueline Walker
Jamila Romero
Julia Inserro
Jamala Murray Arland
K.R. Raye
K McCoy
Kat Caldwell
Kathleen Kasunich
Lang Johnson
M.C. Vaughan
Morenike Oyenusi
Nancy Weeks
Scribente Maternum
Stacie Seidl
Terri Simon
Wicked Words
Zorina Frey
Alyssa Roberts
Aria Wyatt
Book and Wine Lovers Marketing
Britt DeLaney
Curls & Coils
Elaine Griffin
Golden Angel
Ivy Penn
Jacqueline Walker
Jamila Romero
Julia Inserro
Jamala Murray Arland
K.R. Raye
K McCoy
Kat Caldwell
Kathleen Kasunich
Lang Johnson
M.C. Vaughan
Morenike Oyenusi
Nancy Weeks
Scribente Maternum
Stacie Seidl
Terri Simon
Wicked Words
Zorina Frey
UPDATED 9/11 6PM
EVENT SCHEDULE - PLEASE CONFIRM
The event schedule is online - please look at it and make sure your event info is correct.
https://www.thewritewomenbookfest.org/2022-event-schedule.html
POETS!
If you are a poet and would like to do a reading on the poetry stage, please email Patti Ross [email protected] to let her know.
CHECK-IN SCHEDULE & PARKING INFORMATION FOR VENDORS
If you are supposed to be on here and don't see yourself, please let me know.
https://docs.google.com/document/d/1d5Amx8ugVbLbCBYzI7Mm-JIUzYQhmYQ8PoDwsa4FaqU/edit?usp=sharing
BARNES & NOBLE UPDATE
Barnes & Noble has the list of participating authors and links to books - they are in the process of figuring out which ones are in their inventory and qualify to be ordered and go on the display in the Bowie location. BnN will send us a list of books that qualify, and when they do we will send that out so you know your book is part of the display. We don't really have control over what BnN does - if they say it's not part of their inventory we can let you know and then your publisher can address it with them if they think it is incorrect. In any case - we expect that will be up the week just before 10/8/22 - again at the Bowie location.
LIBRARY UPDATE
If you follow us on Instagram or TikTok you might have seen that the Hyattsville branch of PGCMLS is already in the process of making the display! It looks so great and that branch is nice and busy and it's beautiful! If you stop by please share on socials and tag us. If you sent your book and you do see it up or checked out the week of the festival please let us know.
The event schedule is online - please look at it and make sure your event info is correct.
https://www.thewritewomenbookfest.org/2022-event-schedule.html
POETS!
If you are a poet and would like to do a reading on the poetry stage, please email Patti Ross [email protected] to let her know.
CHECK-IN SCHEDULE & PARKING INFORMATION FOR VENDORS
If you are supposed to be on here and don't see yourself, please let me know.
https://docs.google.com/document/d/1d5Amx8ugVbLbCBYzI7Mm-JIUzYQhmYQ8PoDwsa4FaqU/edit?usp=sharing
BARNES & NOBLE UPDATE
Barnes & Noble has the list of participating authors and links to books - they are in the process of figuring out which ones are in their inventory and qualify to be ordered and go on the display in the Bowie location. BnN will send us a list of books that qualify, and when they do we will send that out so you know your book is part of the display. We don't really have control over what BnN does - if they say it's not part of their inventory we can let you know and then your publisher can address it with them if they think it is incorrect. In any case - we expect that will be up the week just before 10/8/22 - again at the Bowie location.
LIBRARY UPDATE
If you follow us on Instagram or TikTok you might have seen that the Hyattsville branch of PGCMLS is already in the process of making the display! It looks so great and that branch is nice and busy and it's beautiful! If you stop by please share on socials and tag us. If you sent your book and you do see it up or checked out the week of the festival please let us know.
UPDATED 8/29 2:30PM
PRESENTERS FAQ - CAN I DO A POWERPOINT OR USE AN OVERHEAD PROJECTOR/SCREEN?
We are low-tech, so if you have something you want to share please prepare to do it low-tech and old-school!
WANT TO SEND SWAG? WE NEED IT BY SEPTEMBER 15TH
WHY SEND SWAG? Because it exposes your brand to 50 people who take the swag bags home and if they didn't see you or saw you and couldn't recall your name, they will have the swag.
Please send 50 pieces of swag to:
Heather Brooks
Write Women Network
324 Main Street
#1652
Laurel, MD 20725
We are low-tech, so if you have something you want to share please prepare to do it low-tech and old-school!
WANT TO SEND SWAG? WE NEED IT BY SEPTEMBER 15TH
WHY SEND SWAG? Because it exposes your brand to 50 people who take the swag bags home and if they didn't see you or saw you and couldn't recall your name, they will have the swag.
Please send 50 pieces of swag to:
Heather Brooks
Write Women Network
324 Main Street
#1652
Laurel, MD 20725
UPDATED 8/28 8:45pm
FOR ALL UPDATES CHECK THE VENDOR RESOURCE PAGE
https://www.thewritewomenbookfest.org/vendor-resources-2022.html
Need to contact Heather about something?
[email protected] - please put what it's about in the subject line! Thanks so much!
**************************************
TEE-SHIRTS SHOULD BE ORDERED THIS WEEK TO GET THEM ON TIME - THERE ARE MUGS TOO!
If you want to order an official tee, you should do it as soon as possible. It takes them a few weeks. We've only had two people order tees so far. We get a dollar or two per sale (depending on the shirt) which goes right into next year's planning!
https://www.customizedgirl.com/s/thewritewomen
PARKING - PLEASE CARPOOL IF POSSIBLE
We are asking authors and vendors to car-pool when possible so the attendees have room to park. We have had to acquire an additional lot and shuttles since the house lot does have limited capacity and the property (the event has really grown) is surrounded by land and houses. More instructions to come on the her on the Vendor Resource Page, but I wanted to tell you now so you can work on making arrangements. I'm not saying we won't have parking for you - because vendors arrive first - but we want there to be parking for the attendees so they are happy and want to come back next year.
TICKETS
We have about 300 tickets left for the book fest - that will bring the total tickets to 800. People do not *have* to have a ticket to attend, but it helps us keep an idea of the crowd size so we can manage it. https://www.eventbrite.com/e/the-write-women-book-fest-2022-tickets-288300343087
WiFi
Yes we will have Wifi, but the house wifi isn't super strong, so we will also have some hotspots around the grounds. If you have your own hotspot, it doesn't hurt to have it. There isn't a lot of places to plug-in, so it's recommended you bring a battery back-up (they sell all kinds of them online and they last for hours) if your devices poop out fast. Next year we will try to have a charging station available but with it being an outdoor venue it makes it a little extra hard.
IN-PERSON PRESENTATIONS
If you are giving a presentation PLEASE market it. We do our best to get the word out, but it's important that you also let people know you are giving a workshop or a reading. If it's an author-oriented workshop, post it in a local writer's group for example. Let folks know when and where to find you! Also, you should either have a nice big sign to put on your table when you're away, but more helpful if possible is to have a volunteer helper. We will try to have a few helpers on hand for this, but we can't make promises. HERE IS WHERE THE EVENTS ARE LISTED: https://www.thewritewomenbookfest.org/2022-event-schedule.html
VIRTUAL PRESENTATIONS
Once you get your presentation recorded please send me the link to where it will be released or go ahead and put it up early, that's totally ok! I need the link no later than September 20th please!
DID WE GET YOUR SWAG?
I will be updating the Vendor Resource Page tomorrow with the swag we have received so far. If you want to send swag and haven't yet, you have a couple more weeks to get it to us. SCROLL DOWN TO THE SWAG INFO SECTION.
LIBRARY PARTICIPATION
Please see the Vendor Resource Page for details - but August 31st is the day the library needs to receive your book if you're participating in that aspect. The section the info is under is YOUR BOOKS IN THE PRINCE GEORGE'S COUNTY LIBRARY BELOW - SCROLL ON DOWN!
https://www.thewritewomenbookfest.org/vendor-resources-2022.html
Need to contact Heather about something?
[email protected] - please put what it's about in the subject line! Thanks so much!
**************************************
TEE-SHIRTS SHOULD BE ORDERED THIS WEEK TO GET THEM ON TIME - THERE ARE MUGS TOO!
If you want to order an official tee, you should do it as soon as possible. It takes them a few weeks. We've only had two people order tees so far. We get a dollar or two per sale (depending on the shirt) which goes right into next year's planning!
https://www.customizedgirl.com/s/thewritewomen
PARKING - PLEASE CARPOOL IF POSSIBLE
We are asking authors and vendors to car-pool when possible so the attendees have room to park. We have had to acquire an additional lot and shuttles since the house lot does have limited capacity and the property (the event has really grown) is surrounded by land and houses. More instructions to come on the her on the Vendor Resource Page, but I wanted to tell you now so you can work on making arrangements. I'm not saying we won't have parking for you - because vendors arrive first - but we want there to be parking for the attendees so they are happy and want to come back next year.
TICKETS
We have about 300 tickets left for the book fest - that will bring the total tickets to 800. People do not *have* to have a ticket to attend, but it helps us keep an idea of the crowd size so we can manage it. https://www.eventbrite.com/e/the-write-women-book-fest-2022-tickets-288300343087
WiFi
Yes we will have Wifi, but the house wifi isn't super strong, so we will also have some hotspots around the grounds. If you have your own hotspot, it doesn't hurt to have it. There isn't a lot of places to plug-in, so it's recommended you bring a battery back-up (they sell all kinds of them online and they last for hours) if your devices poop out fast. Next year we will try to have a charging station available but with it being an outdoor venue it makes it a little extra hard.
IN-PERSON PRESENTATIONS
If you are giving a presentation PLEASE market it. We do our best to get the word out, but it's important that you also let people know you are giving a workshop or a reading. If it's an author-oriented workshop, post it in a local writer's group for example. Let folks know when and where to find you! Also, you should either have a nice big sign to put on your table when you're away, but more helpful if possible is to have a volunteer helper. We will try to have a few helpers on hand for this, but we can't make promises. HERE IS WHERE THE EVENTS ARE LISTED: https://www.thewritewomenbookfest.org/2022-event-schedule.html
VIRTUAL PRESENTATIONS
Once you get your presentation recorded please send me the link to where it will be released or go ahead and put it up early, that's totally ok! I need the link no later than September 20th please!
DID WE GET YOUR SWAG?
I will be updating the Vendor Resource Page tomorrow with the swag we have received so far. If you want to send swag and haven't yet, you have a couple more weeks to get it to us. SCROLL DOWN TO THE SWAG INFO SECTION.
LIBRARY PARTICIPATION
Please see the Vendor Resource Page for details - but August 31st is the day the library needs to receive your book if you're participating in that aspect. The section the info is under is YOUR BOOKS IN THE PRINCE GEORGE'S COUNTY LIBRARY BELOW - SCROLL ON DOWN!
Updated 8/13 11:30am
First note - I'm going to do the Vendor Resource page in a blog format next year so you can choose categories and whatnot. I hope that helps make it easier for everybody. We learn something each year to optimize festival communication. We want our festival to be the one where everybody feels included, and all new authors feel safe trying out. Sometimes in the publishing world I feel a little like the new girl at school wandering around the cafeteria with my lunch tray looking for where I can sit. I wanted to make a table that feels welcoming.
NOW FOR SUPER DUPER IMPORTANT MARKETING REALNESS!
Time to start looking for book lovers to come to the festival so they can buy your books and build your fanbase!
We will start doing author and vendor highlights on social media this week on Instagram @thewritewomenbookfest
MARKETING TOOLS
SHARE THE EVENTBRITE LINK & TALK ABOUT THE EVENT
This is how people can claim a free ticket and we can get an idea of how many people intend to show up. People do not HAVE to claim a ticket, but it's best for us if they do, plus it's a good marketing tool. You can share a link in Instagram stories (use the sticker icon and look for the link symbol), send it in your newsletters, or newsflash, post it on Facebook, email it to friends and coworkers who are book lovers or writers. Don't just do this once! Do it several times per week, but don't overdo it either.
https://www.eventbrite.com/e/the-write-women-book-fest-2022-tickets-288300343087
MAKE SOCIAL MEDIA POSTS ABOUT YOUR PARTICIPATION
Make posts about how you're participating with the book fest and what you'll be selling and signing and giving away. BE SPECIFIC and get people excited about what you're offering. It will be a great time to push early holiday shopping! Readers love signed books as gifts! Talk about your genre and talk about the other things happening at the festival. If it's in your budget buy a Facebook boost for $10 or an Instagram Boost for $3 or $4 dollars a day for a week. These increase visibility. INSTAGRAM: be sure to use hashtags on Instagram. Some good hashtags for this event are:
#bookfest #bookcon #booknerds #bookworm #TWWBF2022 #authorfest #authorcon #authorsigning #authorappearance #publishing #womenauthors #womeninpublishing
SEEK OUT SMALL LOCAL MEDIA COVERAGE
Does your neighborhood have a newsletter? Does your mommy play group have a Facebook page you're allowed to post events on? Does your work allow you to put up fliers? These are all places you can let people know that they can find you at the book festival! Don't be afraid to start doing these things RIGHT NOW, because it's never too early to do marketing!
Below are a couple PRINTABLE fliers you can use for places that allow community fliers.
NOW FOR SUPER DUPER IMPORTANT MARKETING REALNESS!
Time to start looking for book lovers to come to the festival so they can buy your books and build your fanbase!
We will start doing author and vendor highlights on social media this week on Instagram @thewritewomenbookfest
MARKETING TOOLS
SHARE THE EVENTBRITE LINK & TALK ABOUT THE EVENT
This is how people can claim a free ticket and we can get an idea of how many people intend to show up. People do not HAVE to claim a ticket, but it's best for us if they do, plus it's a good marketing tool. You can share a link in Instagram stories (use the sticker icon and look for the link symbol), send it in your newsletters, or newsflash, post it on Facebook, email it to friends and coworkers who are book lovers or writers. Don't just do this once! Do it several times per week, but don't overdo it either.
https://www.eventbrite.com/e/the-write-women-book-fest-2022-tickets-288300343087
MAKE SOCIAL MEDIA POSTS ABOUT YOUR PARTICIPATION
Make posts about how you're participating with the book fest and what you'll be selling and signing and giving away. BE SPECIFIC and get people excited about what you're offering. It will be a great time to push early holiday shopping! Readers love signed books as gifts! Talk about your genre and talk about the other things happening at the festival. If it's in your budget buy a Facebook boost for $10 or an Instagram Boost for $3 or $4 dollars a day for a week. These increase visibility. INSTAGRAM: be sure to use hashtags on Instagram. Some good hashtags for this event are:
#bookfest #bookcon #booknerds #bookworm #TWWBF2022 #authorfest #authorcon #authorsigning #authorappearance #publishing #womenauthors #womeninpublishing
SEEK OUT SMALL LOCAL MEDIA COVERAGE
Does your neighborhood have a newsletter? Does your mommy play group have a Facebook page you're allowed to post events on? Does your work allow you to put up fliers? These are all places you can let people know that they can find you at the book festival! Don't be afraid to start doing these things RIGHT NOW, because it's never too early to do marketing!
Below are a couple PRINTABLE fliers you can use for places that allow community fliers.
| twwbf2022flier.pdf |
| smallerqrcodefliers.pdf |
Updated 8/10 3pm
AUTHOR & VENDOR PAGE
The 2022 author and vendor page is currently being populated - this is where all the author and vendor profiles will go and this will be completed by the end of next week barring any setbacks. I started working on it two weeks ago, so if you see a placeholder image and you've sent an image since then I haven't gotten to it yet. I have also not gotten to adding your links yet. First all of the profiles and text goes in, THEN I will add the links. The 2022 listing on that page is WHY your bio and image and stuff is SO important.
THE MAP
I've had to pause making the map for the moment - there have been a few people who dropped and a couple who added, some who didn't think they could come but can and we had to buy a couple of tents, too. Rest assured though that map is very important and everybody will get a chance to see where they'll be at.
WORKSHOP & PRESENTATION SCHEDULE
As soon as I'm finished with that, I'll be creating the workshop and presentation schedule. PRESENTATIONS ARE VOLUNTARY and now CLOSED to registering. Those of you that registered will be seeing that in the next couple of weeks.
MERCH SHOP IS UP!
The Write Women Book Fest 2022 merch shop is up! The very best way to show some book fest pride and have something to remember us by! I love customized girl because they offer generally more plus size options than other similar merch creation platforms. There are a variety of options including black tees this year. I only just created some of the darker tees, so you may have to wait for all of them to be approved by CustomizedGirl before they show up in the shop. See some merch you think we should offer? LET US KNOW!
***RECOMMEND ORDERING MINIMUM THREE WEEKS BEFORE THE FESTIVAL - THEIR SHIPPING TAKES A LITTLE TIME***
The 2022 author and vendor page is currently being populated - this is where all the author and vendor profiles will go and this will be completed by the end of next week barring any setbacks. I started working on it two weeks ago, so if you see a placeholder image and you've sent an image since then I haven't gotten to it yet. I have also not gotten to adding your links yet. First all of the profiles and text goes in, THEN I will add the links. The 2022 listing on that page is WHY your bio and image and stuff is SO important.
THE MAP
I've had to pause making the map for the moment - there have been a few people who dropped and a couple who added, some who didn't think they could come but can and we had to buy a couple of tents, too. Rest assured though that map is very important and everybody will get a chance to see where they'll be at.
WORKSHOP & PRESENTATION SCHEDULE
As soon as I'm finished with that, I'll be creating the workshop and presentation schedule. PRESENTATIONS ARE VOLUNTARY and now CLOSED to registering. Those of you that registered will be seeing that in the next couple of weeks.
MERCH SHOP IS UP!
The Write Women Book Fest 2022 merch shop is up! The very best way to show some book fest pride and have something to remember us by! I love customized girl because they offer generally more plus size options than other similar merch creation platforms. There are a variety of options including black tees this year. I only just created some of the darker tees, so you may have to wait for all of them to be approved by CustomizedGirl before they show up in the shop. See some merch you think we should offer? LET US KNOW!
***RECOMMEND ORDERING MINIMUM THREE WEEKS BEFORE THE FESTIVAL - THEIR SHIPPING TAKES A LITTLE TIME***
Updated 7/25 1:30pm
|
PRESENTATION REQUESTS
THESE ARE VOLUNTARY - FOR PEOPLE WHO WANT TO DO THEM If you would like to give a presentation please fill out this VERY short form no later than August 5th. August 6th I will begin working on the schedule. |
GET THOSE GRAPHICS IN
Only about ten people have sent in their graphics so far. See instructions below in the previous update on what we need. The deadline is August 19th, but the sooner you get me the image, the sooner I can put it up on the website! - Heather |
Updated 7/16 9:45pm
It's time to send your photo to me for the website listing!
***PLEASE DO NOT SEND A PHOTO BY REPLYING TO AN OLD EMAIL - I *MUST* BE ABLE TO EASILY LOCATE YOUR PHOTO***
INSTRUCTIONS:
EMAIL HEATHER a new email no later than August 19th.
Subject Line: [Your Author Pen Name or Brand/Company Name] graphic 2022
Attach 1 square graphic with your headshot or that represents your brand. Please make sure it looks of good quality and at least 600x600 pixels or it will be too small.
Why does it need to be square?
We want the images to be uniform on the page and look tidy and professional. It's a group effort to make the page look good.
We also want to be able to easily use them on Instagram without having to make artistic decisions about how to crop them. Images that come to us that aren't square have to be hand-edited by Heather either cropped (which she's not real uncomfortable with) or popping them into backgrounds that are square leaving unsightly bars at the top, bottom, or sides of the images. Plus it takes time away from things like marketing.
It's time to send your photo to me for the website listing!
***PLEASE DO NOT SEND A PHOTO BY REPLYING TO AN OLD EMAIL - I *MUST* BE ABLE TO EASILY LOCATE YOUR PHOTO***
INSTRUCTIONS:
EMAIL HEATHER a new email no later than August 19th.
Subject Line: [Your Author Pen Name or Brand/Company Name] graphic 2022
Attach 1 square graphic with your headshot or that represents your brand. Please make sure it looks of good quality and at least 600x600 pixels or it will be too small.
Why does it need to be square?
We want the images to be uniform on the page and look tidy and professional. It's a group effort to make the page look good.
We also want to be able to easily use them on Instagram without having to make artistic decisions about how to crop them. Images that come to us that aren't square have to be hand-edited by Heather either cropped (which she's not real uncomfortable with) or popping them into backgrounds that are square leaving unsightly bars at the top, bottom, or sides of the images. Plus it takes time away from things like marketing.
F.A.Q.
Please scroll down the page for info about SWAG BAGS, BARNES & NOBLE, LIBRARY PARTICIPATION.
Q - Do I bring my own tent and table?
A - Most people will need to bring their own table. If you don't have your own table and can't get one, or are physically unable to bring a table, reach out to Heather [email protected]. As for tents - the registration allows for you to bring your own tent or be under one of our tents as room allows - first come first served. We expect to be able to accomodate everybody but cannot finish the layout until we tally all who have paid their registration. Updates will be posted here with a map/layout of the festival. TABLES ARE TO BE 6' AS SPACES ARE 6' SPACES - THIS APPLIES TO SPACES IN OUR TENTS - YOU CAN HAVE WHATEVER SIZE TABLE YOU LIKE IF YOU ARE BRINGING YOUR OWN TENT. This is a good table to have - it's space efficient and easier to manage www.costco.com/lifetime-6'-fold-in-half-table.product.100390878.html
(you'll have to copy and paste the link - it won't let me hotlink it)
Q - How do I sign up to present, give a workshop, read a poem, etc.?
A - We will be reviewing all of the registrations and reaching out to people who wanted to do a presentation and get back to you in August. Time slots will be half hour or less. Virtual recorded presentations are encouraged and will need to be posted on your platform and will be listed from our platform in the form of a link. If you aren't familiar with how to use social media, or record and transfer files it's suggested you skip doing virtual presentations this year. We recommend no more than 1 hour for any workshop or presentation.
Please scroll down the page for info about SWAG BAGS, BARNES & NOBLE, LIBRARY PARTICIPATION.
Q - Do I bring my own tent and table?
A - Most people will need to bring their own table. If you don't have your own table and can't get one, or are physically unable to bring a table, reach out to Heather [email protected]. As for tents - the registration allows for you to bring your own tent or be under one of our tents as room allows - first come first served. We expect to be able to accomodate everybody but cannot finish the layout until we tally all who have paid their registration. Updates will be posted here with a map/layout of the festival. TABLES ARE TO BE 6' AS SPACES ARE 6' SPACES - THIS APPLIES TO SPACES IN OUR TENTS - YOU CAN HAVE WHATEVER SIZE TABLE YOU LIKE IF YOU ARE BRINGING YOUR OWN TENT. This is a good table to have - it's space efficient and easier to manage www.costco.com/lifetime-6'-fold-in-half-table.product.100390878.html
(you'll have to copy and paste the link - it won't let me hotlink it)
Q - How do I sign up to present, give a workshop, read a poem, etc.?
A - We will be reviewing all of the registrations and reaching out to people who wanted to do a presentation and get back to you in August. Time slots will be half hour or less. Virtual recorded presentations are encouraged and will need to be posted on your platform and will be listed from our platform in the form of a link. If you aren't familiar with how to use social media, or record and transfer files it's suggested you skip doing virtual presentations this year. We recommend no more than 1 hour for any workshop or presentation.
HELP US GROW STRONG & SUCCESSFUL
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EVENT INFO
WHEN
Saturday October 8th from 12 - 5 p.m.
WHERE
Marietta House Museum
5626 Bell Station Rd.
Glenn Dale, MD 20769
The event is outside. The event is on a county property that is ADA accessible.
The event is being managed by Heather Brooks and Cardyn Brooks, Day-Of Coordinator is Jade Brooks-Bartlett - you can see what they look like HERE. There are volunteer helpers at the INFO TENT, but if there is an issue and you you can't find any of us look for Stacey with Marietta.
CHECK IN & PARKING
Check in is 9:30 a.m. to 10:30 a.m.
All booths/spaces must be set-up and ready no later than 11 a.m.
It is really important to be set up on time and to not take your things down before 5 p.m. Please be mindful of the closing poet and your vendor neighbors who are affected when people close down early. It's best to think of the event ending at 5:30 p.m. Unless there are tumbleweeds please stay mostly set up until 5 p.m.
Saturday October 8th from 12 - 5 p.m.
WHERE
Marietta House Museum
5626 Bell Station Rd.
Glenn Dale, MD 20769
The event is outside. The event is on a county property that is ADA accessible.
The event is being managed by Heather Brooks and Cardyn Brooks, Day-Of Coordinator is Jade Brooks-Bartlett - you can see what they look like HERE. There are volunteer helpers at the INFO TENT, but if there is an issue and you you can't find any of us look for Stacey with Marietta.
CHECK IN & PARKING
Check in is 9:30 a.m. to 10:30 a.m.
All booths/spaces must be set-up and ready no later than 11 a.m.
It is really important to be set up on time and to not take your things down before 5 p.m. Please be mindful of the closing poet and your vendor neighbors who are affected when people close down early. It's best to think of the event ending at 5:30 p.m. Unless there are tumbleweeds please stay mostly set up until 5 p.m.
- Pull into the parking lot and park.
- Unload and cart your items to the info area and check-in at the info booth. YOU MUST CHECK-IN to get your nametag.
- If you need to unload your tent before parking please pull up to the info booth and drop off your tent, then park and cart your items to the fest area. We cannot be held responsible for items left unattended, however.
PROFESSIONAL DECOR & DISPLAY
When we all set up nice tables it elevates the whole event and helps everybody. You don't have to spend a lot of money
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YOUR DISPLAY SPACE
The basics: a tablecloth - no bare tables allowed, it doesn't look good and it brings down the whole aesthetic for everybody. Books or materials for upcoming books displayed upright and laying down or both is nice. Something with height if you don't have a lot to show, add a fall decor item, a table runner with a dish of bookmarks, a matching vase of flowers, a table top balloon arrangement in your brand colors, or something to add interest to the display. Cubes, crates, tablecloths, many things can even be found at the Dollar Store. This is a photo of L. C. Son's display from the 2019 book fest. I like this example because she has a lovely display but it isn't full of a lot of racks and stands - which are fine too. But if you don't have racks and stands you can accomplish this look with some print outs, clear acrylic sign holders, and she has a nice vase, flowers, and a poster on a stand. This is nice because it gives layers to the table. Imagine if it was just her books stacked the way they are and a tablecloth. It wouldn't be nearly as lush looking. You don't have to use flowers or decoration, you can just go strictly with books, but if you do please look at getting some book stands - which if you go to the craft store you can find as plate stands (take your book to make sure you get the right size, or they will tip the stands over). The key is layers, height, items facing forward, and having materials with your name and info to give away. |
YOUR BOOKS IN THE PRINCE GEORGE'S COUNTY LIBRARY
THIS IS VOLUNTARY - YOU OF COURSE DO NOT HAVE TO PARTICIPATE WITH THIS - IT'S A BENEFIT OF PARTICIPATING WITH THE BOOK FEST
Registration for TWWBF2022 closed June 15th and we've reached the point of coordinating book donations to the Prince George's County Memorial Library System in preparation for their displays at their Laurel, Bowie and South Bowie branches, and which authors' books are eligible for ordering through Ingram for the TWWBF2022 display at the Barnes & Noble Bookseller store at the Bowie, MD Town Center location.
For PGCMLS, here's the link to search the catalogue using your name/pen name to which, if any, of your books are already in their collection:
https://catalog.pgcmls.info/polaris/search/default.aspx?ctx=1.1033.0.0.3&type=Keyword
Please send one copy of the title/s you'd like to donate to
PGCMLS/Materials Mngmnt Dept
ATTN: M. McAbee/TWWBF2022
9601 Capital LN
Largo, MD 20774
Inside your package, please include a note to Sara McDonough that indicates it's for TWWBF2022 and says whether or not you're local to or have personal connections with Maryland and/or the D.C./Md/Va/Pennsylvania/Delaware area.
Please mail early enough that all donations arrive by Wednesday, August 31, 2022. (Last year about one or two packages were lost, so great odds, but send with package tracking option if that's a concern. Also, no in-person deliveries please.)
OPTIONAL for ebook titles: Is your book available in digital format in PGCMLS OverDrive? Please let us know because expanding TWWBF support of ebooks is also on our to-do list. Search using this link to see if your ebook/s is/are already available, then please let us know if it's a yes!
https://pgcmls.overdrive.com/
Registration for TWWBF2022 closed June 15th and we've reached the point of coordinating book donations to the Prince George's County Memorial Library System in preparation for their displays at their Laurel, Bowie and South Bowie branches, and which authors' books are eligible for ordering through Ingram for the TWWBF2022 display at the Barnes & Noble Bookseller store at the Bowie, MD Town Center location.
For PGCMLS, here's the link to search the catalogue using your name/pen name to which, if any, of your books are already in their collection:
https://catalog.pgcmls.info/polaris/search/default.aspx?ctx=1.1033.0.0.3&type=Keyword
Please send one copy of the title/s you'd like to donate to
PGCMLS/Materials Mngmnt Dept
ATTN: M. McAbee/TWWBF2022
9601 Capital LN
Largo, MD 20774
Inside your package, please include a note to Sara McDonough that indicates it's for TWWBF2022 and says whether or not you're local to or have personal connections with Maryland and/or the D.C./Md/Va/Pennsylvania/Delaware area.
Please mail early enough that all donations arrive by Wednesday, August 31, 2022. (Last year about one or two packages were lost, so great odds, but send with package tracking option if that's a concern. Also, no in-person deliveries please.)
OPTIONAL for ebook titles: Is your book available in digital format in PGCMLS OverDrive? Please let us know because expanding TWWBF support of ebooks is also on our to-do list. Search using this link to see if your ebook/s is/are already available, then please let us know if it's a yes!
https://pgcmls.overdrive.com/
BARNES & NOBLE PARTICIPATION
YOU DO NOT HAVE TO DO ANYTHING - THIS IS JUST INFO TO KEEP YOU INFORMED
If you aren't sure if your book is eligible please check with your publisher to make sure that your title has the standard trade discount and is "returnable" in the Ingram ordering system.
Please don't contact B&N and ask them questions, direct all questions to Heather & Cardyn.
There's no need for you to do anything in regards to the Barnes & Noble display because the store manager will order all eligible titles from Ingram from a list of all participating authors. No need to send books, or call the store. In fact, we'd rather you didn't so we don't make extra work for them. We will submit all author names and they will find any eligible books and order them for the display.
If you aren't sure if your book is eligible please check with your publisher to make sure that your title has the standard trade discount and is "returnable" in the Ingram ordering system.
Please don't contact B&N and ask them questions, direct all questions to Heather & Cardyn.
There's no need for you to do anything in regards to the Barnes & Noble display because the store manager will order all eligible titles from Ingram from a list of all participating authors. No need to send books, or call the store. In fact, we'd rather you didn't so we don't make extra work for them. We will submit all author names and they will find any eligible books and order them for the display.
SWAG FOR THE SWAG BAGS
THIS IS VOLUNTARY - YOU DO NOT *HAVE* TO SEND SWAG
We highly recommend you contribute quality swag for our 50 swag bags. We give them away at the info tent for free to the first 50 people who come by asking.
There are a lot of items you can contribute - mini-journals, lollipops, free book downloads, posters, trading cards with characters on them, stickers, pens, pencils, magnets. Anything with your theme and be sure to PUT YOUR INFO WITH IT so people know it came from you and will find your work.
It must arrive no later than September 15th.
Please send 50 pieces of swag to:
Heather Brooks
Write Women Network
324 Main Street
#1652
Laurel, MD 20725
As I receive swag I will give a weekly update as to what I've received so you don't have to wonder if it got to us!
We highly recommend you contribute quality swag for our 50 swag bags. We give them away at the info tent for free to the first 50 people who come by asking.
There are a lot of items you can contribute - mini-journals, lollipops, free book downloads, posters, trading cards with characters on them, stickers, pens, pencils, magnets. Anything with your theme and be sure to PUT YOUR INFO WITH IT so people know it came from you and will find your work.
It must arrive no later than September 15th.
Please send 50 pieces of swag to:
Heather Brooks
Write Women Network
324 Main Street
#1652
Laurel, MD 20725
As I receive swag I will give a weekly update as to what I've received so you don't have to wonder if it got to us!
MARKETING GRAPHICS, LINKS & GUIDELINES
THIS IS VOLUNTARY - YOU OF COURSE DO NOT HAVE TO MARKET IF IT'S TOO OVERWHELMING
IT HELPS EVERYBODY WHEN WE ALL MARKET!
SHARE THE FREE TICKETS LINK
FREE TICKETS for attendees can be found at Eventbrite. TICKETS ARE NOT REQUIRED but they give us a good idea of how many people we can expect and they also give us valuable information we need for planning the next year. So share the link on all of your social media platforms.
CREATE YOUR OWN EVENT ON EVITE, EVENTBRITE, PATCH, NEXTDOOR WHERE YOU HIGHLIGHT YOUR APPEARANCE TO YOUR NEIGHBORHOOD
Consider not only sharing the OFFICIAL Eventbrite event post for the book fest - but create one that highlights YOU - "author event - signing" for the event but creating an Eventbrite, Facebook Event, or evite, adding to local newsletters or finding out if a local paper would like to do a story on you - or other sort of marketing information that promotes you - for example:
EXAMPLE OF A SUBMISSION
Author H.L. Brooks will be signing books at The Write Women Book Fest at Marietta House Museum in Glenn Dale, Maryland on October 8th from 12-5pm. She will also have her newest release on hand and will be doing a free raffle of a reader's goodie basket for anybody that stops by her table to enter.
You can include your genre, other events you have coming, a bio, photos of yourself, your books, your social media links and website link as well as the book fest's links.
USE THE BELOW GRAPHICS TO MARKET THE EVENT
SOME OF THEM HAVE A BLANK SPOT IN THE MIDDLE FOR YOU TO PASTE YOUR BRAND/PHOTO INTO IT IF YOU ARE ABLE TO DO THAT
JUST COPY THEM RIGHT FROM THIS PAGE ONTO YOUR DEVICE
Here is some EASY copy and paste text to put into your posts. We recommend you add personal details, like authors will want to mention they'll be selling and signing books. Or if you're giving a workshop, mention that too.
****
I'm participating with The Write Women Book Fest 2022!
Saturday October 8th from 12 - 5 p.m.
Marietta House Museum
5626 Bell Station Rd.
Glenn Dale, MD 20769
#twwbf2022 #bookfest #bookdragons #bookworms #booklovers
#maryland #dmv #womenauthors #womenwriters #bookcon #authorcon
#bookfair #bookish #womenwriters #womensupportingwomen
IT HELPS EVERYBODY WHEN WE ALL MARKET!
SHARE THE FREE TICKETS LINK
FREE TICKETS for attendees can be found at Eventbrite. TICKETS ARE NOT REQUIRED but they give us a good idea of how many people we can expect and they also give us valuable information we need for planning the next year. So share the link on all of your social media platforms.
CREATE YOUR OWN EVENT ON EVITE, EVENTBRITE, PATCH, NEXTDOOR WHERE YOU HIGHLIGHT YOUR APPEARANCE TO YOUR NEIGHBORHOOD
Consider not only sharing the OFFICIAL Eventbrite event post for the book fest - but create one that highlights YOU - "author event - signing" for the event but creating an Eventbrite, Facebook Event, or evite, adding to local newsletters or finding out if a local paper would like to do a story on you - or other sort of marketing information that promotes you - for example:
EXAMPLE OF A SUBMISSION
Author H.L. Brooks will be signing books at The Write Women Book Fest at Marietta House Museum in Glenn Dale, Maryland on October 8th from 12-5pm. She will also have her newest release on hand and will be doing a free raffle of a reader's goodie basket for anybody that stops by her table to enter.
You can include your genre, other events you have coming, a bio, photos of yourself, your books, your social media links and website link as well as the book fest's links.
USE THE BELOW GRAPHICS TO MARKET THE EVENT
SOME OF THEM HAVE A BLANK SPOT IN THE MIDDLE FOR YOU TO PASTE YOUR BRAND/PHOTO INTO IT IF YOU ARE ABLE TO DO THAT
JUST COPY THEM RIGHT FROM THIS PAGE ONTO YOUR DEVICE
Here is some EASY copy and paste text to put into your posts. We recommend you add personal details, like authors will want to mention they'll be selling and signing books. Or if you're giving a workshop, mention that too.
****
I'm participating with The Write Women Book Fest 2022!
Saturday October 8th from 12 - 5 p.m.
Marietta House Museum
5626 Bell Station Rd.
Glenn Dale, MD 20769
#twwbf2022 #bookfest #bookdragons #bookworms #booklovers
#maryland #dmv #womenauthors #womenwriters #bookcon #authorcon
#bookfair #bookish #womenwriters #womensupportingwomen
